// AI ROI CALCULATOR
What could AI save you?
Put rough numbers on a repetitive task your team does every week, and see the hours and money an AI agent could give you back. A free, no-obligation estimate — we confirm the real figure in a friendly review.
- ● Free estimator
- ● No obligation
- ● Confirmed when we scope it
// ESTIMATE YOUR SAVING
Your time-back estimate
Put rough numbers on a repetitive task your team does each week.
// GOOD QUESTIONS
Frequently asked
How accurate is this estimate?
It’s a guide to show the scale of the opportunity, based on the numbers you put in. The real figure depends on your exact process — which is what a proper scoping conversation works out.
What counts as a repetitive task?
Anything your team does over and over: answering similar enquiries, copying data between systems, chasing invoices, booking appointments, filing documents. These are exactly what an agent handles well.
Will AI replace my staff?
No — the goal is to give your team their time back from repetitive work so they can focus on what genuinely needs a human. You stay in control, with a person approving anything that matters.
What do I do with the result?
Talk to us about the process behind your numbers and we’ll confirm a realistic saving and show you exactly how an agent would do it — see agentic AI systems.
See what AI could save you
Tell us about your biggest time-drain — we’ll map it and show you a realistic, honest saving.
01202 775566 · help@365techies.co.uk · MON–FRI 9AM–5PM
// HOW IT WORKS
How to estimate AI automation ROI for a small business
This free ROI calculator estimates what AI automation could save a small business by multiplying your team size, the hours each spends on a repetitive task, their hourly cost and the share an AI agent could take on — giving you the hours saved per week and the money saved per month and year.
How this AI ROI calculator works:
- Hours saved / week = people × hours each per week × the share an agent takes on (20%–90%).
- Saved / month = hours saved per week × 4.33 weeks × average hourly cost.
- Saved / year = monthly saving × 12.
Input ranges: people 1–20, hours each per week 1–40, average hourly cost £11–£60, automation share 20%–90%. The result is the labour saving only — a friendly guide to the opportunity, not a quote.
Step by step
- Set your team size — Drag the ‘People doing the task’ slider to how many staff currently handle the repetitive job (1–20).
- Add the hours — Set ‘Hours each spends on it per week’ to the time each person loses to that task (1–40 hours).
- Set the hourly cost — Move the ‘Average hourly cost’ slider to what an hour of that time is worth to the business (£11–£60).
- Set the automation share — Set ‘How much an agent could take on’ to a realistic percentage the AI would handle (20%–90%).
- Read the saving — The panel shows hours saved per week plus money saved per month and per year; talk to us and we’ll confirm a realistic figure for your exact process.
Good to know
How do you calculate ROI on AI automation for a small business?
This tool works it from your own inputs: hours saved each week = people × hours each × the share an agent takes on; that is multiplied by 4.33 weeks and the hourly cost for a monthly saving, then by 12 for the yearly figure. It shows the labour saving only — a real review also weighs the setup and running cost of the automation.
Is an AI automation ROI calculator accurate?
It is a guide that shows the scale of the opportunity from the numbers you enter, not a precise forecast. The real return depends on your exact process, how cleanly the task can be automated and the share an agent can safely handle — which is what a proper scoping conversation works out, with no obligation.
Which tasks give the best return when automated with AI?
High-volume repetitive work usually pays back fastest — answering similar enquiries, copying data between systems, chasing invoices, booking appointments and filing documents. Put one of those into the calculator with a realistic automation share to see its potential yearly saving.