How to Use a Password Manager

Published 16 June 2026 · Home Users · by the 365 Techies team — Microsoft Partners & Dell specialists, looking after Dorset since 1995

A password manager remembers strong, unique passwords for every account so you do not have to — you just remember one master password. It fills them in for you, and warns you if one has been caught in a leak.

Getting started

You can use the one built into your web browser, or a dedicated app — both are far better than reusing passwords. Set one strong master password (three random words work beautifully — test one with our password checker), then import the passwords your browser has already saved. From then on, let it generate a unique password for every new account.

Lock it down

Because your manager holds the keys to everything, protect it with two-factor authentication. Practise on one account first so you get comfortable, then roll it out. If it all feels daunting, we will happily set it up with you.

Key points

• Understand why a manager beats memorising or reusing passwords
• Choose one — your browser’s built-in tool or a dedicated app
• Set one strong master password you can remember
• Import the passwords already saved in your browser
• Let it generate a unique password for every new account
• Turn on two-factor authentication for the manager itself
• Practise on one account first, then roll it out